---
title: "Managing Recurring Charges: Automated Coding with Virtual Cards"
description: "Managing Recurring Charges: Automated Coding with Virtual Cards"
---

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# Managing Recurring Charges: Automated Coding with Virtual Cards

The best way to handle recurring or subscription charges is by using **dedicated virtual cards with accounting defaults**. Here's how it works.

**Step 1: Order a virtual card for each recurring charge (or GL account group)**

Rather than having recurring charges land on a general card and require manual coding each time, create a dedicated virtual card for each subscription — or group multiple subscriptions onto one card if they all belong to the same GL account.

You can order as many virtual cards as you need from the Cards tab.

**Step 2: Set accounting defaults on the card**

Accounting defaults tell KleerCard which GL account, class, or department to apply to every charge that hits that card — automatically.

You can set defaults in two ways:

- **During card ordering** — fill in the Accounting Defaults fields on the card request form.
- **After the card is created** — go to Cards → click into the card → Card Actions (top right) → Edit Card → Accounting Defaults.

**Step 3 (optional): Turn off the receipt requirement for that card**

Most subscription services send a receipt via email that you can retrieve anytime. If you'd like to remove the receipt requirement for a specific virtual card, an admin can disable it at the card level — eliminating the "action needed" reminders for those charges entirely.

**The result**

Every recurring charge that hits the card is automatically coded to the right account. No manual review required unless you want it.

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